The easing of mandatory measures which will see an increase in running events with the subsequent benefits that brings in physical and mental health, it should be borne in mind that a significant percentage of the adult population have not been double vaccinated and that those under the age of 18 years have not been vaccinated at all.

Participant, officials and spectators will be in this group and can catch and spread the virus.

Please ensure that you read and observe this code of conduct to ensure a safe and enjoyable event for everyone.

  • Attend a pre-event briefing (in person or virtually).
  • Receive written instructions on your roles.
  • Do your homework – make sure you are aware of and understand the pre-race briefing information offered by your event.
  • Follow the instructions given in your pre-event briefing, including any instructions on scanning the QR venue code on arrival, social distancing, hygiene and personal protective equipment (PPE)
  • You must undertake a self-assessment for COVID-19 symptoms. Do not travel to the event if you are showing any symptoms of COVID-19. No-one should leave home to participate in sport if they, or someone they live with, has symptoms of COVID-19 currently recognised as any of the following.
    • A high temperature
    • A new, continuous cough
    • A loss of, or change to, their sense of smell or taste
  • Should you report or demonstrate any such symptoms, you must follow NHS and PHE guidance on self-isolation.
  • Do not attend if you have been asked to self-isolate (through the NHS COVID app or by NHS track & trace)
  • Be prepared to bring your own water and food and carry it with you during the race and please dispose of rubbish responsibly.
  • Bring your own hand sanitizer.
  • Please wear any PPE provided.
  • If you touch a participant re-sanitize or wash your hands.
  • When collecting and returning Instructions, Hi Vis, Radios etc. please keep to social distancing if in a queue.
  • If you experience COVID-19 symptoms soon after the event, you must report this using the NHS COVID-19 App –

In line with General Data Protection Regulation (GDPR) rules, we have devised a list of terms and conditions to provide clarity and transparency for both you as the volunteer and us as the organisers. Please read the terms and conditions below. If you have any concerns with regards to these terms and conditions, please do not hesitate to contact us.


  1. General:
    1. Volunteers under the age of 18 must have parental/guardian permission.
    2. Volunteers agree that they are medically fit to fulfil the duties. Volunteers who have an existing medical condition must inform the organisers of their condition and any medication they are taking in the eventuality of an emergency.
    3. Volunteers are asked not to wear headphones during the race as it is essential that all volunteers must be alert at all times to directions given by marshals in the case of an emergency.
  2. Data:
    1. It is the duty of the volunteer to ensure that details are submitted accurately at the time of submission so they are included accurately in the RunDerby Race Series (optional). No amendments can be made to the volunteer list for the RunDerby Race Series when they are made final, being two weeks after the race.
    2. Volunteers agree to the organiser storing their personal information and using this information for the purpose of organising the event.
    3. Volunteers agree that the organiser may publish their personal information (name, any club affiliation and age category) as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events.
    4. In compliance with the Data Protection Act 1998, volunteers have the right of access to their personal records held by the organiser, which may be subject to a small administration fee in line with the Information Commissioner’s Office (ICO).
    5. Volunteers authorises the organiser to disclose their full information for medical purposes on the day of the event.
    6. Volunteers give permission for the free use of their name, voice or image in any broadcast, telecast, advertising promotion or other account of this event. If the volunteer (or parent/guardian if the volunteer is under 18 years old) does not wish for their name, voice or image to be used in this manner, they should contact the organiser in writing.

Updated 24.08.2020